Mandatory Advising Period for Spring Registration
Statement of the School of Arts & Humanities Advising Policy 2014-2015
Advising Period Begins: October 29, 2014
Spring Registration Begins: November 12, 2014 @ noon
Last Day to Register without Late Fee: December 12, 2014
Review of a student’s academic progress and program requirements by a faculty advisor is required during the two-week mandatory advising period prior to registration each semester. A registration hold will be placed on all accounts and will remain until students receive approval from their advisor/chair. Students will be notified by email in advance of the mandatory advising period each semester.
All students are responsible for checking in officially (in person, by email, or by telephone) with their advisor or the chair of their department prior to registration each semester. Students wishing to register for classes, continuous registration, or doctoral study must first receive official approval from their advisor/chair. Only the official approval by a faculty advisor may lift the registration hold on a student’s account.
Why do we need an advising policy? The purpose of this new policy is to ensure that you receive advising from your advisor or, if your advisor is on leave, from the chair of your department/program at least once each fall and spring semester. Regular review of your academic progress and program requirements by your advisor should help ensure you take the classes you need and meet your program requirements for your degree.
Who does the advising policy concern? This policy is required of all students - masters and doctoral students, those in course work as well as those who have completed course work and are working towards or are ABD.
How does it work? All students are required to check in with their advisor prior to registration each semester. Students wishing to register for classes, continuous registration, or doctoral study must first receive approval from their advisor. A hold on your account will be lifted only after you have received advising. The hold will be lifted by your advisor or by the Arts & Humanities administrative staff after receiving direct notice from your advisor.
How can I find out who my advisor is? Go to your CGU portal to obtain this information (https://my.cgu.edu) or contact Holly Domingo (firstname.lastname@example.org; 909-621-8082). If a faculty advisor has not been assigned to you please contact your department chair for academic advising.
What if I want to change my advisor? Contact your department chair to discuss changing your advisor.
How do I contact my advisor? Each advisor has his/her way of managing the advising process. Some will conduct in-person or telephone appointments and some will work with you over email. You should receive a message from your department chair explaining the process for your department or advisor-specific instructions.
What if my assigned advisor is on leave? If your assigned advisor is on leave, your department chair will assign a temporary advisor for you.
What is the mandatory advising period? The advising period for Spring semester registration begins October 29th. All students are required to contact their advisor during this period to obtain approval for their courses or continuous/doctoral registration. Because some classes may be closed by the time you attempt to register, we recommend that you get approval on fallback courses during your initial advising session. Registration for the Spring 2015 semester begins November 12th at noon.
What happens if I don’t get advising and approval from my advisor? You will be unable to register for the coming semester and a registration hold will remain on your account. A registration hold on your account will be lifted only after you receive academic advising.
When can I register on-line? On-line registration will open on November 12th at noon. Students who have received academic advising and don’t have a registration hold on their account can go to their CGU portal (https://my.cgu.edu) and register on-line.
Can I register on-line for all courses, including Independent Study, courses at the 5Cs, and/or Claremont School of Theology courses? No. You must use paper registration for any Independent Study/Research course, any course at the 5Cs, and any course at Claremont School of Theology. You must obtain your advisor’s approval for such courses. For registration forms go to http://www.cgu.edu/pages/2140.asp. Please submit any registration form to the Arts & Humanities administrative staff.
If I change my mind and want to register for courses not approved by my academic advisor, do I need to set up another advising appointment? Once the registration hold is lifted from your account, an honor system is in place. However, we recommend that you get approval on fallback courses during your initial advising session. If you need to discuss other courses with your academic advisor, this can usually be done over email.
Will academic advising lift all of my holds? No. If you have other holds on your account (i.e. outstanding balance, academic probation, etc.) please contact the appropriate office to clear those holds.
What if I do not register within the registration period? Registrations occurring after the posted dates are assessed a late fee. Students not registered by the start of the fall or spring semester, or shortly thereafter, may be withdrawn from the university. Please review all deadline dates, fees and calendars from the registrar’s website www.cgu.edu/registrar.